Helpful Tips

Tents

Q. What size tent do I need?

A. Different set-ups require different square footage. Below is a guide for how many guests your tent will accommodate:

Tent	Square	Seating - People
Size	Feet	Row	Banquet Table	Round Table	Stand Up Cocktails
10 x 10	100	15	10	8	16
10 x 20	200	30	20	16	24
20 x 20	400	60	48	32	60
20 x 30	600	100	60	48	90
20 x 40	800	130	96	64	130
40 x 40	1600	260	192	128	260
40 x 60	2400	400	288	192	400

Additional allowances needed:

• Dance Floor: 2-4 sq. ft. per person dancing - See our dance floor chart to compute needed size or call for help!
• Bars, buffet tables, small band: 100 sq. ft. each
• Pianos: 50-100 sq. ft.
• Speakers area: 50 sq. ft.

For more information on tents, please see our FAQs page.

Seating Arrangements

Choose the correct seating arrangements for banquets, dinner meetings or round tables.
Click here for Seating Arrangement Guidelines.

Beverage Service Tips

• Figure 15 ice cubes per person for a 2-3 hour cocktail party
• Punch: 2 cups per person
• One keg of beer = 160 glasses
• One gallon of wine = 32 4oz glasses
• One bottle of wine = 8 4oz glasses
• One liter of liquor = 20 drinks using a 1.5 oz jigger
• Stock tank will hold 2 kegs or 336 cans (14 cases) of beverage with 60 lbs of ice.

Picnic Beverage Guidelines

For 150 people: 10 gallons iced tea, 8 gallons lemonade, 2 soft drinks per person.

How much liquor to buy for a party

If You're Entertaining...	Pre-Dinner Cocktails You'll Average	For a Party You'll Average
4 People	8 to 12 Drinks (1-fifth required)	12 to 16 Drinks (1-fifth required)
6 People	12 to 18 Drinks (2-fifths required)	18 to 24 Drinks (2-fifths required)
8 People	16 to 24 Drinks (2-fifths required)	24 to 32 Drinks (2-fifths required)
12 People	24 to 36 Drinks (3-fifths required)	36 to 48 Drinks (3-fifths required)
20 People	40 to 60 Drinks (4-fifths required)	60 to 80 Drinks (4-fifths required)
25 People	50 to 70 Drinks (5-fifths required)	75 to 100 Drinks (5-fifths required)
40 People	80 to 100 Drinks (8-fifths required)	120 to 160 Drinks (8-fifths required)
To be safe - use Quarts for Fifths

Champagne

1 case (12 fifths) serves 50 people (182 drinks)

Liquor

Plan on approximately 2 drinks per hour, per person. There are 28 drinks per quart of liquor in order of preference: Vodka — Scotch — Gin — Bourbon

Buffet Information

• Allow one buffet line per 50 guests
• Allow one coffee station per 60 guests

Coffee Makers

Operating Tips

1. Fill coffee maker to desired level with COLD water.
2. Add coffee according to manufacturers recommendations or chart below.
3. Plug coffee maker into proper electrical outlet.
4. Remove coffee grounds when coffee has finished brewing.

Cleaning Instructions

1. Rinse coffee maker before returning.
2. NEVER IMMERSE COFFEE MAKER IN WATER.

Brewing Time

• 30-60 cups - 60 minutes
• 90-100 cups - 90 minutes

Coffee Equivalents

Number of Cups	Coffee Measure
Brewed Coffee	Ground Coffee
30	2 cups
55-60	3.5 cups
90	6 cups

Note: One pound of coffee is equal to 4.75 cups of ground coffee.