Robin Event Rental provides equipment for all your party, celebration, event and gathering needs!
Helpful Tips
Tents
Q. What size tent do I need?
A. Different styles of tents require different square footage. Below is a guide for how many guests your tent will accommodate:
| Tent Size | Sq. Ft. | Row Seating | Banquet Table Seating | Round Table Seating | Stand Up Cocktails |
|---|---|---|---|---|---|
| 10 x 10 | 100 | 15 | 10 | 8 | 15 |
| 15 x 15 | 225 | 36 | 28 | 16 | 36 |
| 20 x 20 | 400 | 60 | 48 | 32 | 60 |
| 20 x 40 | 800 | 130 | 96 | 64 | 130 |
Additional allowances needed:
- Dance Floor: 2-4 sq. ft. per person dancing - Visit our Rental Menu for size chart!
- Bars, buffet tables, small band: 100 sq. ft. each
- Pianos: 50-100 sq. ft.
- Speakers area: 50 sq. ft.
For more information on tents, please see our FAQs page.
Seating Arrangements
Choose the correct seating arrangements for banquets, dinner meetings or round tables.
Click here for Seating Arrangement Guidelines.
Beverage Service Tips
- Figure 15 ice cubes per person for a 2-3 hour cocktail party
- Punch: 2 cups per person
- One keg of beer = 160 glasses
- One gallon of wine = 32 4oz glasses
- One bottle of wine = 8 4oz glasses
- One liter of liquor = 20 drinks using a 1.5 oz jigger
- Stock tank will hold 2 kegs or 336 cans (14 cases) of beverage with 60 lbs of ice.
Picnic Beverage Guidelines
For 150 people: 10 gallons iced tea, 8 gallons lemonade, 2 soft drinks per person.
How much liquor to buy for a party
| If You're Entertaining | Pre-Dinner Cocktails You'll Average | For a Party You'll Average |
|---|---|---|
| 4 People | 8 to 12 Drinks (one fifth required) |
12 to 16 Drinks (one fifth required) |
| 6 People | 12 to 18 Drinks (two fifths required) |
18 to 24 Drinks (two fifths required) |
| 8 People | 16 to 24 Drinks (two fifths required) |
24 to 32 Drinks (two fifths required) |
| 12 People | 24 to 36 Drinks (three fifths required) |
36 to 48 Drinks (three fifths required) |
| 20 People | 40 to 60 Drinks (four fifths required) |
60 to 80 Drinks (four fifths required) |
| 25 People | 50 to 70 Drinks (five fifths required) |
75 to 100 Drinks (five fifths required) |
| 40 People | 80 to 100 Drinks (eight fifths required) |
120 to 160 Drinks (eight fifths required) |
| To be safe - use quarts for fifths | ||
Champagne
1 case (12 fifths) serves 50 people (182 drinks)
Liquor
Plan on approximately 2 drinks per hour, per person. There are 28 drinks per quart of liquor in order of preference: Vodka — Scotch — Gin — Bourbon
Buffet Information
- Allow one buffet line per 50 guests
- Allow one coffee station per 60 guests
Coffee Makers
Operating Tips
- Fill coffee maker to desired level with COLD water.
- Add coffee according to manufacturers recommendations or chart below.
- Plug coffee maker into proper electrical outlet.
- Remove coffee grounds when coffee has finished brewing.
Cleaning Instructions
- Rinse coffee maker before returning.
- NEVER IMMERSE COFFEE MAKER IN WATER.
Brewing Time
- 30-60 cups - 60 minutes
- 90-100 cups - 90 minutes
Coffee Equivalents
| Number of Cups | Coffee Measure |
|---|---|
| Brewed Coffee | Ground Coffee |
| 30 | 2 cups |
| 55-60 | 3.5 cups |
| 90 | 6 cups |
Note: One pound of coffee is equal to 4.75 cups of ground coffee.
Recipes
Punch - For ease in serving, nothing measures up to a punch. And if the punch is properly made nothing measure up in flavor or elegance.
Open House Punch
1 sm can (6 oz) frozen orange juice concentrate
6 oz fresh lemon juice
2 sm. cans (total 12 oz) frozen lemonade concentrate
2 1/4 qts (72 oz) pre-chilled 7-Up
2 1/4 cups (20 oz) Blended Whiskey
Mix in punch bowl, adding 7-Up last. Add drops of red food coloring as desired. Add ice cubes or lump of ice. Garnish with fresh fruit.
Wedding Punch
2 fifth bottles of Bourbon
Juice of 12 lemons (12 oz)
1 cup sugar
1 pint very strong tea
2 bottles (56 oz)Club soda
Mix thoroughly. Pour over large piece of ice (or 2 trays of cubes) adding soda last. Decorate with fruit.
Anniversary Punch
1 fifth Bourbon
3 cups (24 oz) Cranberry Juice Cocktail
1 qt 7-Up
1 cup fresh Lemon or Lime juice
1 dash Bitters (optional)
2 qts. Champagne
Pre-chill ingredients. Pour into punch bowl over large piece of ice, adding champagne last. Decorate with slices of lemon and orange.
Planter's Punch
1 gal. Red Wine
4 bottles (qt) Champagne
1 bottle (qt) Vodka
1 oz Lime
Ice cubes to chill
Non-Alcoholic Punch
2 cans frozen Orange Juice2 cans frozen Lemonade
8 cans plain water
2 cups Grenadine
Juice of 3 fresh Lemons
3 qts. (pre-chilled) Ginger Ale
Float orange slices on top. Add cherries.
Hospitality Punch
3 oz fresh Lemon Juice
8 oz. Cranberry Juice Cocktail
8 oz. Blended Whiskey
24 oz. pre-chilled Squirt or Wink
Mix in punch bowl; add cake of iced and decorate with orange and lemon slices.
Champagne (Straight)
Chill with ice cubes in plastic bag.
Champagne Punch
1 ga. Sauterne Wine
4 bottles (qt) Champagne
2 bottles (qt) Ginger Ale
1/2 pint Sherbet
Ice cubes to chill
California Punch
1/2 gal. Orange Juice
1/2 gal. Pineapple Juice
1/2 gal. Lime Juice
2 bottles (qt) Ginger Ale
2 bottles (qt) light or dark Rum
1/2 lb. Sugar
Plenty of fresh sliced fruit floating in bowl. (No pulp!)
Honolulu Cooler
1 gal. Pineapple Juice
6 oz. Lime Juice
2 bottles (qt) 7-Up
1 bottle (qt) Brandy
1 bottle (qt) Soda
Ice cubes to chill
Party Punch
1 fifth Bourbon
8 oz unsweetened Pineapple Juice
8 oz unsweetened Grapefruit Juice
4 oz fresh Lemon Juice
2 bottles (qt) 7-Up
Pre-chill ingredients. Mix in bowl, adding 7-up last. Decorate with fruit.